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Allocating the Pass-Through Processing Fee

Support Team
  • Updated

Overview

When pass-through processing fees are enabled, Quipli adds the credit card processing fee to the customer's invoice total. To ensure that fee posts to its own line item in QuickBooks Online (QBO) — rather than being lumped into rental income — you need to create a dedicated GL account in Quipli and map it to a matching account in QBO.

Example: On a $100 order, Quipli adds 2.9% + $0.30, resulting in a $3.20 fee. The customer is charged $103.20. The $3.20 posts as income to its own account and as an offsetting expense (the actual CC fee), leaving $100 net to the merchant.

Step 1: Create the account in QBO

Before setting anything up in Quipli, create the income account in QuickBooks Online that will receive the processing fee.

  1. Log in to QuickBooks Online
  2. Go to Chart of Accounts and select New
  3. Set the Account Type to Income
  4. Name it something recognizable, such as Credit Card Processing Fee Income or Pass-Through Fee
  5. Save the account

Step 2: Create a GL account in Quipli

  1. In Quipli, go to Accounting > General Ledger
  2. Click Create Account
  3. Fill in the following fields:
    • Account Number — assign any number not already in use
    • Account Name — use a name that matches or corresponds to what you created in QBO (e.g., Pass Through Fee)
    • Account Type — select Income
  4. Leave QBO Account Mapping blank for now — you will set this in the next step
  5. Click Create

Step 3: Map the GL account to QBO

  1. On the General Ledger page, find the account you just created
  2. Click the pencil (edit) icon on that row
  3. In the Update Account modal, open the QBO Account Mapping dropdown
  4. Select the matching QBO income account you created in Step 1
  5. Click Update

Step 4: Set the Processing Fee Income account in GL Settings

  1. Go to Accounting > General Ledger Settings
  2. Scroll to Processing Fee Income Account
  3. Open the dropdown and select the GL account you created (e.g., Pass Through Fee)
  4. Save

What happens after setup

Once mapped, Quipli will route the pass-through fee on every order to its own account rather than to your default income account. In QBO, you will see:

  • The processing fee posted as income to your dedicated fee account
  • The actual credit card expense posted separately as an expense
  • Your rental income reflecting only the base order amount
 

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